Woman looking up from computer

Mat Wright

To maintain accreditation, centres must submit an Annual Declaration form (Word 271KB) to the Accreditation Unit each year. We will email you in January outlining what information you need to send us to maintain accreditation. Annual declaration forms must be returned to the Unit by 15 February each year.

Inform us about changes

In the event of changes to provision such as a change of owner, principal or academic manager, new premises or other major changes, the Accreditation Unit must be notified immediately using the Notification of changes form (Word 57KB). 

If a new school or centre is being opened, accredited centres must submit a Request for an extension of accreditation form (Word 68KB). This is to be completed by the main contact in the accredited organisation only.


Accredited centres are re-inspected every four years. The Inspections Co-ordinator will write to accredited centres in the autumn of the year before the re-inspection is due and indicate the proposed month of re-inspection.

Accredited centres are responsible for submitting their re-inspection applications by the appropriate deadline (see table below) to maintain accreditation.

Re-inspection month Deadline
January/February/March 2018 3 November 2017
April/May/June 2018 6 January 2018
July/August 2018 2 March 2018
September/October 2018 1 June 2018
November/December 2018 27 July 2018

There are various templates available to assist you in the preparation for and the provision of documentation for inspection. A full list of documents can be found here (PDF 188KB)

Self evaluation template

You can self evaluate your organisation against the inspection criteria. Use this template to see if your centre meets the requirements

Self evaluation template 2018-19 (Word 327KB)

Points to be addressed

Where you have 'Points to be addressed' on an inspection report, you need to submit an appropriate Action plan (Word 58KB), in preparation for the next inspection or earlier as required by the Accreditation Scheme Advisory Committee (ASAC). Your plan will include a timeframe and will form part of the next inspection. This is intended to help providers to plan and record action taken to meet Points to be addressed (PTBA) against the inspection criteria. 

It is a requirement of M7 that an Action plan showing progress on PTBA is submitted with the Annual declaration in the year following inspection, and that the Action plan is kept up to date (but not submitted unless requested).


Applying for re-inspection (Stage 1)

You need to download, complete and submit the:

1. relevant application form - private sector (Word 72KB), state sector (Word 74KB), home tuition providers (Word 55KB) with home tuition teacher list (31KB) or supplementary inspection (Word 70KB).

2. Declaration of legal and regulatory compliance (Word 35KB)

Please post completed applications to Andrea Maxwell, Accreditation Unit, British Council, Bridgewater House, 58 Whitworth Street, Manchester, M1 6BB.

Please keep a copy of your application as a reference and backup.

Stage 1 Initial background documentation (please see the full list of documents above)

Documents 5 and 6 must be sent to the Accreditation Unit by the application deadline specified. Documents 2, 7, 8, and 9 will be requested by the Accreditation Unit while inspection dates are being arranged and must be submitted when the inspection date is confirmed.

Document 2 - Action plan template (Word 58KB)
Document 7 - People to be seen form (Word 68KB)

Documents 1–9 will be sent by the Accreditation Unit to the inspectors when the inspection is confirmed. All documents except any printed brochures will be sent to inspectors electronically.

These documents in stage 1 inform the initial setting up of the inspection, allowing the Unit and inspectors to understand the size and location of the organisation. 

Preparing for inspection (Stage 2)

Once your inspection date has been agreed, as part of Stage 2, you must send both inspectors inspection preparation documentation (PDF 280KB)

Most inspection documentation is provided electronically. Please follow the instructions on sending documentation (PDF 288KB)

Template forms are provided for some of these items:

Preparing for inspection (Stage 2 - rationales)

Accredited centres must submit rationales for members of the academic staff whose qualifications do not meet Scheme requirements for their roles. These requirements are set out in criteria T1, T2 and T4 and further information is provided in the Criteria, requirements and guidance document.

Rationale forms are provided for:

1. A teacher who does not have a general level of education normally represented by a Level 6 qualification on the Ofqual register of Regulated Qualifications (Word 37KB).

2. A teacher who does not have the ELT/TESOL qualifications appropriate to the courses they are teaching (Word 38KB).

3. A sole academic manager (i.e. where there is only one person in charge of academic management) who is not TEFLQ and/or does not have a minimum of three years full-time relevant teaching experience (Word 44KB).

4. An academic management team leader (where there is a formally constituted team involved in academic management) who is not TEFLQ and/or does not have a minimum of three years full-time relevant teaching experience (Word 52KB).

5. A member of an academic management team who is not TEFLQ and/or does not have a minimum of three years full-time relevant teaching experience (Word 46KB).

NB Criterion T4 states that “at least one person (in an academic management team) will have....a TEFLQ qualification”. Rationales for TEFLI members of the academic management team with a Level 6 qualification and the required experience (see T4 above) will normally be accepted if they are supported by a TEFLQ member of the team and are carrying out duties appropriate to their level of qualification. The rationale is needed to clarify their qualifications, experience, and deployment.


During the inspection (Stage 3)

There are no specific forms for Stage 3, please see the documents list (PDF 188KB) for the full list of documentation inspectors will want to see during the inspection. Inspectors will sample files and records to obtain evidence that criteria are met.

If you would like further information on the application stages, you can download our Pre inspection advice sheet (PDF 114KB).


Feedback on inspections

We welcome your feedback on the inspection process. Please use the Inspection evaluation form (Word 72KB) to tell us about your experience.