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Mat Wright

To maintain accreditation for your centre, you must submit a completed annual declaration form each year. Links to complete the online annual declaration have already been emailed to providers this year (2023). No action is required until the email is received.

Tell us about changes

If there are changes to provision in your centre, such as a change of owner, principal or academic manager, new premises or other major changes, tell us immediately using the Notification of changes form (Word 60KB). 

Opening a new school or centre

If your accredited centre is opening a new school or centre, submit a Request for an extension of accreditation form (Word 70KB). This form must be completed by the main contact in the accredited organisation.


Accredited centres are reinspected every four years. The Accreditation Unit will contact you with a proposed month of inspection and relevant application deadlines.

Various templates are available to help you prepare for inspection.

See a full list of documents you will need to provide for your reinspection (PDF 1MB)

Self evaluation template

You can self-evaluate your organisation against the inspection criteria. Use this template to see whether your centre meets the requirements and refer to the self-evaluation examples

Self evaluation template 2023 (Word 332KB)

Self evaluation examples (PDF 605KB)

Points to be addressed (Action plan template)

Where you have 'Points to be addressed' on an inspection report, you need to submit an Action plan (Word 56KB) in preparation for the next inspection, or earlier as required by the Accreditation Scheme Advisory Committee (ASAC).

Your plan will include a timeframe and will form part of the next inspection. This is intended to help you plan and record action taken to meet Points to be addressed (PTBA) against the inspection criteria. 

It is a requirement of M7 that an Action plan showing progress on PTBA is submitted with the Annual declaration in the year following inspection, and that the Action plan is kept up to date (but not submitted unless requested).

Applying for reinspection (Stage 1)

1. Download and complete the application form - for all providers:

We are not accepting hard copies by post, please email the completed application to inspection.setup@britishcouncil.org

Please keep a copy of your application as a reference and backup.

2. Stage 1 initial background documentation (please see the full list of documents above)

These documents inform the initial setting up of the inspection, allowing the Unit and inspectors to understand the size and location of the organisation.  

You must send documents 1 and 2 to the Accreditation Unit by the application deadline specified. 

The Accreditation Unit will send documents 1, 2, 3, 4, and 5 to the inspectors when the inspection is confirmed.

The reporting inspector will request documents 6, 7, 8, and 9 from you as soon as s/he receives confirmation of the date of the inspection. Send the documents to the inspectors, not the Unit.

At the same time, the reporting inspector will agree with you arrangements for the preparation and dispatch of Stage 2 documentation. 


Preparing for inspection (Stage 2)

Once your inspection date has been agreed, as part of Stage 2, you must send both inspectors inspection preparation documentation (PDF 1MB)

Most inspection documentation is provided electronically. Please follow the instructions on sending documentation (PDF 560KB)

Templates are provided for some of these items:

Preparing for inspection (Stage 2 - rationales)

Accredited centres must submit rationales for members of the academic staff whose qualifications do not meet Scheme requirements for their roles. These requirements are set out in criteria T1, T2 and T4 and further information is provided in the Criteria, requirements and guidance document.

Rationale forms are provided for:

1. A teacher who does not have a general level of education normally represented by a Level 6 qualification on the Ofqual register of Regulated Qualifications (Word 37KB).

2. A teacher who does not have the ELT/TESOL qualifications appropriate to the courses they are teaching (Word 38KB).

3. A sole academic manager (i.e. where there is only one person in charge of academic management) who is not TEFLQ and/or does not have a minimum of three years full-time relevant teaching experience (Word 45KB).

4. An academic management team leader (where there is a formally constituted team involved in academic management) who is not TEFLQ and/or does not have a minimum of three years full-time relevant teaching experience (Word 53KB).

5. A member of an academic management team who is not TEFLQ and/or does not have a minimum of three years full-time relevant teaching experience (Word 49KB).

NB Criterion T4 states that “at least one person (in an academic management team) will have....a TEFLQ qualification”. Rationales for TEFLI members of the academic management team with a Level 6 qualification and the required experience (see T4 above) will normally be accepted if they are supported by a TEFLQ member of the team and are carrying out duties appropriate to their level of qualification. The rationale is needed to clarify their qualifications, experience, and deployment.

6. Policy rationale for teachers 2023  The purpose of this rationale is for you, the provider, to explain and justify why, exceptionally (summer 2023), you have employed teachers whose qualifications do not meet Scheme requirements ( Word 38 KB)

 If you need to check the qualifications of academic staff you can use the form below

Qualifications evaluation (Word 42KB)

During the inspection (Stage 3)

There are no specific forms for Stage 3. Inspectors will sample files and records to obtain evidence that criteria are met.

If you would like further information on the application stages, you can download our Pre inspection advice sheet (PDF 114KB).

Feedback on inspections

We welcome your feedback on the inspection process. Please use the online survey to tell us about your experience.