Children playing shop while learning languages

A school exchange or a trip overseas is often a fun experience experience for students and teachers, providing all with exposure to new cultures, languages and international awareness. 

Planning, funding, and ensuring guidelines and rules are followed to ensure a smooth trip is just as important. 

Planning guides

Simplify the planning of your next school visit by reading our School Exchange Starter pack. It provides sample templates and forms to help you organise your visit.

Download and read our the pack below.

Child protection guidelines

The safeguarding and protection of children is central to any school trip. Consider and evaluate your child protection policies when planning a trip overseas or within the UK.

Download and read our guidance document below.

Additional guidance 

Download guidance from the Association of School and College Leaders on how to plan international exchange visits with a homestay element.

List of Travellers scheme

Simplify your planning by using the List of Travellers scheme which allows non-EU nationality pupils to go on a school trip without getting a visa. 

You will not be able to use the List of Travellers visa scheme from 1 January 2021.


Travel grants are now available to take your secondary school pupils on international school visits, through a new £2.5 million Department for Education programme in partnership with the British Council. Find out more here.