This privacy notice explains how the British Council will collect and handle your personal information as part of your Future Leaders Connect application.

Name and address of data controller

British Council, 10 Spring Gardens, London, SW1A 2BN, United Kingdom

Information collected at application stage

The British Council will collect and use your personal information as part of the Future Leaders Connect Programme application to determine whether you meet the eligibility criteria. This will include name, age bracket, the country in which you are based, whether you are fluent in English and whether you hold any qualifications in English. To help us shortlist applicants, we will also ask for information on your policy ideas, your experience as a leader, your plans to share your learning and your professional or voluntary and academic background. We will ask you to provide this information through the online application system.

To help us plan the training we provide to best suit the needs of our participants, and to measure our impact, we will ask questions at the end of the application process about your skill level, about any experiences you have had with international leadership programmes, and your perspectives of the UK. None of the answers you provide will be used as part of the shortlisting and selection process, however we will use them to measure your development though the programme. These answers will be collected on a form and separated as soon as possible to preserve anonymity. These answers will be used to benefit programme design, and in the production of statistics which do not allow you to be identified, which we will publish as research and in Future Leaders Connect promotional materials , as well as for the British Council’s monitoring and evaluation of the Programme.

Equality monitoring information 

We will also ask you to submit equality and diversity information. The data will be gathered electronically as a part of application form. This will include personal information about your age, ethnicity, gender and disability (if any) for the purposes of monitoring equality of opportunity. Submission of equality and diversity information is entirely voluntary. If applicants submit equality and diversity information, it will be collected on a form and separated as soon as possible to preserve anonymity. Equality and diversity information will be used for monitoring of equality of opportunity and the production of statistics which do not allow you to be identified, which we will publish as research and in Future Leaders Connect promotional materials but will not be used for any other purpose and will not be used as part of the shortlisting and selection process.

Information collected if you are shortlisted or selected

If you are shortlisted or selected to take part in the programme we will ask for more information to aid your involvement, as well as to book travel and support with visa applications. This may include passport information details. 

We will also ask you to provide an emergency contact detail. This is in case there is an emergency during your travel to UK. You will be asked to provide information about your medical condition and any accessibility needs to enable you to actively participate in the programme (this may include needs related to disability, religious requirements or dietary requirements). 

To support the programme and your networking opportunities as well as promotion of Future Leaders Connect we will ask you to submit a photograph and your biography, including a sentence on your vision for global policy change. We may choose to edit these for style and consistency but will not make changes which would affect the factual basis. 

If you are selected we may invite you to join a closed Facebook group for members of Future Leaders Connect, British Council staff and the Future Leaders Connect trainers. We will also contact you via email, may add you to a Google Drive to share information with you, and we may contact you via Twitter or other social media. 

Promotion

The British Council may publish the names, photographs and biographies of the successful participants on the British Council’s websites, Facebook pages, Twitter pages, press releases and in other promotional and marketing material. In addition, in collaboration with the relevant participant, the British Council may write and publish articles about the winning participants and the impact of the Programme on their professional life.   

The British Council or a contracted supplier may photograph, video, film or record the selected participants during the Programme. The British Council may use such photographs, videos, films or recordings for the purposes of producing Programme materials (including transcripts, reports or summaries) which may be published in promotional materials or made available online. Your personal information may be used in promotional materials for the purposes of advertising future programmes or events or publicising the work and activities of the British Council (for example, through promotional and publicity materials or programmes, publications, websites, electronic publications, social media or other means),

For those of you who have opted-in (consented) to join our digital network we may use email details submitted for marketing.

Sharing data

Your personal data and information included in application forms including your policy vision and self-identified skill level and more may also be shared with partner organisations where it is necessary for delivery or evaluation of the Programme. This could include The Møller Centre (and others involved in developing or delivering the training programme), Gradcore Ltd, organisations you visit during the programme and others. We will share relevant information with venues and hotels (such as your names, dietary requirements and accessibility requirements) and your biographies with speakers, stakeholders and others involved with the programme. 

Your information including contact details will be shared with the relevant British Council country teams.

How long we will keep your data for

We will keep your data for three years, and then it will be deleted (excepting statistics which do not allow you to be identified). If you have consented to join our mailing list, or if you are a member of our alumni group (after taking part in the UK Future Leaders Connect programme) we will retain the personal information for 7 years to contact you. You can remove consent for this at any time.

Legal basis for use of your information

The legal basis for collecting and processing your application information is agreement with our terms and conditions of application (contract). You must provide this information we have requested. If you do not provide the information we have requested, your application will be rejected and you will be unable to participate in Future Leaders Connect. 

We also ask for equality monitoring information. However it is your decision whether to submit this information and you can still take part in the programme if you decide not to.

We would like to send you policy and leadership learning resources by email, as part of the Future Leaders Connect Community. It is your choice whether you receive this information, and we ask you opt-in. The legal basis for using your contact details to send you this information is your consent. If you give your consent, you can remove it any time by unsubscribing by clicking the unsubscribe link at the bottom of the emails. For further information, please refer to the consent statement. If you decide not to give your consent, or if you later remove your consent (unsubscribe), this will have no impact on how your application is assessed and you can still take part in the FLC application process.

Automated decision-making

If you apply to take part in Future Leaders Connect 2018, you must meet the eligibility criteria, which are detailed in the programme’s terms and conditions. If you not aged between 18 and 35 and/or are not a citizen of a participating country listed in the terms and conditions, you will be disqualified automatically, with no human intervention.

If you are automatically disqualified due to ineligibility, you have the right to have this decision reviewed by human intervention. If you wish to exercise this right, please contact futureleadersconnect@britishcouncil.org  

Further information

For further information about how we use your personal information, and your rights under UK data protection law, please use the following link: https://www.britishcouncil.org/privacy