Terms and Conditions 2018-19

If the school or local authority is successfully allocated a language assistant following the application they hereby agree to comply with the following terms and conditions:

1. Language assistants must be employed from 03 September 2018 (Scotland and Northern Ireland) or 01 October 2018 (England and Wales) to 31 May 2019. Chinese language assistants must be employed between 10 September 2018 to 21 June 2019 (41 weeks).

2. Language Assistants must be employed for a minimum of 12 hours and a maximum of 18 hours per week unless their placement is terminated due to gross misconduct or breach of contract. If the placement is terminated then the school or local authority should follow their own disciplinary procedure.

3. The school or local authority agrees to pay the language assistants the agreed salary rates per month as set by the Government.

4. The school or local authority must issue a Statement of Employment to the Language Assistant at least 8 weeks prior to their start date which should be signed by both parties. A template for this can be found on the programme website.

5. Once a provisional offer of employment has been made the school or local authority should request a copy of the language assistant’s police certificate from their country of origin (if not already included in the language assistant's dossier) which must be received in the UK prior to the language assistants starting their post.

Police checks are usually dated within 6 months of assistants starting their posts, so schools and local authorities should make clear upon applying for a language assistant if they require a more recent certificate to give them time to obtain one before leaving their home country.

It is the responsibility of the institution to review the certificate and check for any positive disclosures. The institution should also request a copy of the assistant’s medical certificate, photographic identification (ID) and references if these were not provided in the application.

6. Once the language assistant has arrived in the UK the school or local authority agrees to carry out the appropriate enhanced background check for each assistant within four weeks of their arrival, i.e. Disclosure and Barring Service (DBS) Check in England and Wales, Protection of Vulnerable Groups (PVG) scheme in Scotland or Access NI in Northern Ireland.

This is a legalrequirement for all schools in the UK. It is the responsibility of the school or local authority to apply for this on behalf of the assistant. The school is also responsible for reviewing the Criminal record check for any positive disclosures.

7. The school or local authority agrees to pay the Language Assistant for the full period of employment as specified above, regardless of whether their enhanced background check has arrived yet or not.

8. If the school or local authority chooses to terminate the Language Assistant’s contract for any reason other than gross misconduct or breach of contract they agree to pay any costs which the Language Assistant will incur to return to their country of origin.

9. If a sharing arrangement is in place only the host school or local authority should pay the salary to the Language Assistant. The partner schools should reimburse the host school as necessary to avoid tax complications to the assistant(s).

10. The school or local authority agrees to adhere to the guidance and advice as stipulated in the Language Assistants Information Booklet.

11. The school or local authority acknowledges that they may be randomly selected by the Institute of Education for a visit as part of the programme requirements and agree to accommodate this.  

Failure to comply with the above Terms and Conditions may result in your school being ineligible to participate in the programme in future years.