The Request 

Received on 10 January 2018

Dear FOI Officer,
 
I want to make a Freedom of Information request, could you please send me the following information with regards to the organisation’s Mobile Phones contract. You may have received the same request in the past and this information sent has now expired and I require an update as soon as possible for the following information:
 
If there is more than one provider please split all the information including the annual average spend, number of users, duration, contract dates and internal contact details.
 
1. Network Provider(s) - Please provide me with the network provider name e.g. EE, Telefonica, Vodafone, Three
2. Annual Average Spend- Can you please provide me with the average annual spend over the 3 years. If this is a new contract can you please provide the estimated annual spend.
3. Number of Connections- Number of connections for each network provider.
4. Duration of the contract- please state if the contract also includes contract extensions for each provider.
5. Contract Start Date- please can you provide me with the start date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement.
6. Contract Expiry Date- please can you provide me with the expiry date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. If the contract is rolling please state.
7. Contract Review Date- Please can you provide me with a date on when the organisation plans to review this contract.
8. The person within the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided please send me their actual job title.
 
If the mobile phone contract is provided by a managed contract please provide me with the actual name of the network provider along with the number of connections and the internal contact from within the organisation responsible for this contract.
 
Please can you provide me with the latest information- If the organisations are currently out to tender please can you also state the approx. date of the award along with the information above.
 
Also if the contract in the response has expired / rolling please can you provide me with further information if available of the organisation's plans going forward with regards to mobiles and the current status?
 
If this contract was awarded within the past three months can you please provide me with a shortlist of suppliers that bid on the contract?
 
 

Our Response

Responded on 5 February 2018

Case Reference: FOI_2018_03
 
5 February 2018
 
Dear 
 
Thank you for your request for information dated 10 January 2018 concerning mobile phone contracts. Your request has been handled under the terms of the Freedom of Information Act (FOIA) 2000 and has been passed to me for reply.
 
For your ease of reference, I have restated your request below in bold and have provided our response beneath each point.
 
* Note that the current contract has expired and is now on a 30 day rolling basis with the same provider. The service is in the final stage of a procurement exercise.  It is expected that details of the procurement exercise can be provided in the near future.  The answers below pertain to the recently expired contract.
 
1. Network Provider(s) - Please provide me with the network provider name e.g. EE, Telefonica, Vodafone, Three
Vodafone
 
2. Annual Average Spend- Can you please provide me with the average annual spend over the 3 years. If this is a new contract can you please provide the estimated annual spend.
Approx. £145, 000 per annum
 
3. Number of Connections- Number of connections for each network provider.
Approx. 700
 
4. Duration of the contract- please state if the contract also includes contract extensions for each provider.
24 months
 
5. Contract Start Date- please can you provide me with the start date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement.
09/11/2015
 
6. Contract Expiry Date - please can you provide me with the expiry date of the signed agreement. Please do not provide me with the framework contract date I require the contract dates of the signed agreement. If the contract is rolling please state.
08/11/2017
 
7. Contract Review Date - Please can you provide me with a date on when the organisation plans to review this contract.
October 2017
 
8. The person within the organisation responsible for this particular contract. Can you send me the full contact details Contact Name, Job Title, Contact Number and direct email address for each network provider? If full contact details cannot be provided please send me their actual job title.
Vendor Relationship Manager
 
If the mobile phone contract is provided by a managed contract please provide me with the actual name of the network provider along with the number of connections and the internal contact from within the organisation responsible for this contract.
Not Applicable 
 
Please can you provide me with the latest information- If the organisations are currently out to tender please can you also state the approx. date of the award along with the information above.
 
Also if the contract in the response has expired / rolling please can you provide me with further information if available of the organisation's plans going forward with regards to mobiles and the current status?
 
If this contract was awarded within the past three months can you please provide me with a shortlist of suppliers that bid on the contract?
 
Please note that the current contract has expired and is now on a 30 day rolling basis with the same provider. The service is in the final stage of a procurement exercise.  It is expected that details of the procurement exercise can be provided in the near future.  
 
I hope the information provided has been useful. 
 
If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to: 
 
Information Governance Advisor (Disclosures)
Information Governance and Risk Management 
British Council
Bridgewater House
58 Whitworth Street
Manchester
M1 6BB 
 
If you are not content with the outcome of the internal review, you have a right to appeal to the Information Commissioner for a decision at: 
 
The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
 
Phone: 0303 123 1113 
 
Yours sincerely
 
Lyndsey Keogh | Information Governance Advisor (Disclosures) | Information Governance and Risk Management Team