The Request

Received on 10 May 2017 (clarified on 26 June 2017)

From: 

Sent: 10 May 2017 10:05

To: ciaran.devane@britishcouncil.org

Subject: Freedom of Information Act Request

Dear Ciaran

I appreciate that you’ve been busy with the end of the financial year, but I was hoping to gather some information under the Freedom of Information Act.

My request relates to the Nature of Business Travel and the Procurement and Usage of Vehicle Ownership, Lease or Rental. I’ve detailed below the information that we require: 

•What type of vehicle(s) are you currently using for business related travel? (e.g. van – fleet/hire, car – fleet/hire/company cars/employee reimbursement/taxi, private hire and bus/train)

•What is the annual spend on business related travel at The British Council?

•Who is the person within The British Council responsible for procuring and /or managing business travel? (Please provide name, job title, telephone, email and address details)

•When are your aforementioned car/van related transport arrangements due to expire? (Please provide details of each form of transport and each provider) 

If you need any further clarification please let me know either by phone ... or by return email.

I would be interested in any information held by your organisation relating to my above request, and would like to receive the information by return email.

It would be appreciated if you could confirm by return email that you have received this request, and I look forward to receiving your response within the next 20 working days.

Kind regards, 

 

From: 

Sent: 26 June 2017 14:47

To: IG_Disclosures

Subject: RE: FOI Act Request

Good afternoon,

Thank you for your email. To confirm, I would be looking at the information within your UK operations. In regards to your second question I would be after the vehicles used by the British council. 

Kind regards,

 

Our Response 

Responded on 25 July 2017

From: IG_Disclosures 

Sent: 25 July 2017 16:26

To: 

Subject: RE: FOI Act Request (FOI_2017_47)

Case Reference: FOI_2017_47

25 July 2017

Dear 

Thank you for your request for information dated 10 May 2017, which you later clarified on 26 June 2017, concerning the nature of business travel and the procurement and usage of vehicle ownership, lease or rental. Your request has been handled under the terms of the Freedom of Information Act (FOIA) 2000 and has been passed to me for reply.

For your ease of reference, I have restated your request below in bold and have provided our response beneath each point.

My request relates to the Nature of Business Travel and the Procurement and Usage of Vehicle Ownership, Lease or Rental. I’ve detailed below the information that we require. To confirm, I would be looking at the information within your UK operations.

•What type of vehicle(s) are you currently using for business related travel? (e.g. van – fleet/hire, car – fleet/hire/company cars/employee reimbursement/taxi, private hire and bus/train)

We do not currently have any fleet/hire/company cars in the UK.  Employees can either use taxi/private hire/bus/tube/train or can use their own vehicle and claim a mileage allowance.

•What is the annual spend on business related travel at The British Council?

In the UK the annual travel spend (including hotels, flights (Domestic, European and International), trains, taxis and visas) is approximately £5.5 million.  The majority of this cost relates to flights to/from UK to multiple destinations and UK hotels, only a very small percentage relates to private vehicle hire.

•Who is the person within The British Council responsible for procuring and /or managing business travel? (Please provide name, job title, telephone, email and address details)

We are withholding this information as the exemption under section 40 (Personal data) sub-section (2) of the Freedom of Information Act 2000 applies. 

Section 40(2) allows a public authority to withhold information relating to third parties if one of the conditions set out in section 40(3) is satisfied. Under the FOIA disclosure of this information would breach the fair processing principle contained in the Data Protection Act (DPA), where it would be unfair to that person or if it is confidential.

We do not think it would be fair to disclose the contact details of the person responsible for procuring and /or managing business travel as they are not in a senior or public facing role.  

Section 40 is an absolute exemption therefore is not subject to the public interest test.

•When are your aforementioned car/van related transport arrangements due to expire? (Please provide details of each form of transport and each provider) 

Our current Travel Management Company Contract expires in August 2018. We are currently participating in the Public Sector Travel and Venue Solutions Tender (RM 3829) being led by Crown Commercial Services and it is our intention to source our UK centric travel requirements via this route post August 2018.

I hope the information provided has been useful. 

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to: 

Information Governance Advisor (Disclosures)

Information Governance and Risk Management 

British Council

Bridgewater House

58 Whitworth Street

Manchester

M1 6BB 

Email: IGDisclosures@britishcouncil.org 

If you are not content with the outcome of the internal review, you have a right to appeal to the Information Commissioner for a decision at: 

The Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Phone: 0303 123 1113 

Website: www.ico.org.uk

Yours sincerely

Information Governance Advisor (Disclosures) | Information Governance and Risk Management Team

IGDisclosures@britishcouncil.org 

https://www.britishcouncil.org/organisation/transparency/freedom-informa...