The Request

Received on 5 May 2017

From:  

Sent: 05 May 2017 15:26

To: IG_Disclosures

Subject: Freedom of information request

Hi 

I would be grateful if you could please answer the following questions related to the software systems used by your organisation.

1.Does your organisation use any bespoke software systems?

If yes, please kindly complete the following questions.  If no, please proceed to question 2.

•What is the core purpose of these system/s?

•Do these system/s integrate with your organisations financial management systems?

•Do these system/s enable e-payments, online payments or BACS transactions?

•Which company/companies are you contracted to for each bespoke software system?

•What is the total value of each of these contracts over their respective terms?

•When does the current contract term for these system/s expire?

•Who are the technical and procurement leads for these system/s and their contact details? 

2.Is your organisation in the process of exploring the scope or planning the procurement of a bespoke software system or an off-the-shelf commercially branded software system which you envisage will require bespoke development to fit your organisation’s needs?

If yes, please kindly complete the following questions:

•Will this system/s integrate with your organisations financial management system/s?

•Will this system/s enable e-payments, online payments or BACS transactions?

•Will this system/s automate processes or data currently managed by spreadsheets?

•Will this system/s automate paper based processes?

•Will this system/s capture large volumes of data from outside your organisation? 

•When is the prospective go-live date for such system/s?

•What is the estimated budget for such system/s over the intended contractual period (rough order of magnitude)?

•Who will be the technical and procurement lead for these project/s?

Regards

 

Our Response

Responded on 25 May 2017

From: IG_Disclosures 

Sent: 25 May 2017 12:53

To: 

Subject: RE: Freedom of information request (FOI_2017_36)

Case Reference: FOI_2017_36

25 May 2017

Dear

Thank you for your request for information dated 5 May 2017 concerning bespoke software systems. Your request has been handled under the terms of the Freedom of Information Act (FOIA) 2000 and has been passed to me for reply.

For your ease of reference, I have restated your request below in bold and have provided our response beneath.

1.Does your organisation use any bespoke software systems?

Yes 

If yes, please kindly complete the following questions.  If no, please proceed to question 2.

What is the core purpose of these system/s?

The delivery of Cultural Relations activity, primarily in the arena of Exams delivery

Do these system/s integrate with your organisations financial management systems?

Yes

Do these system/s enable e-payments, online payments or BACS transactions?

Some, yes

Which company/companies are you contracted to for each bespoke software system?

None, they are all developed and delivered in house

What is the total value of each of these contracts over their respective terms?  

Not Applicable

When does the current contract term for these system/s expire?

Not Applicable

Who are the technical and procurement leads for these system/s and their contact details?

Not Applicable

2.Is your organisation in the process of exploring the scope or planning the procurement of a bespoke software system or an off-the-shelf commercially branded software system which you envisage will require bespoke development to fit your organisation’s needs?

No

If yes, please kindly complete the following questions:

Will this system/s integrate with your organisations financial management system/s?

Will this system/s enable e-payments, online payments or BACS transactions?

Will this system/s automate processes or data currently managed by spreadsheets?

Will this system/s automate paper based processes?

Will this system/s capture large volumes of data from outside your organisation? 

When is the prospective go-live date for such system/s?

What is the estimated budget for such system/s over the intended contractual period (rough order of magnitude)?

Who will be the technical and procurement lead for these project/s?.

I hope the information provided has been useful. 

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to: 

Information Governance Advisor (Disclosures)

Information Governance and Risk Management 

British Council

Bridgewater House

58 Whitworth Street

Manchester

M1 6BB 

Email: IGDisclosures@britishcouncil.org 

If you are not content with the outcome of the internal review, you have a right to appeal to the Information Commissioner for a decision at: 

The Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Phone: 0303 123 1113 

Website: www.ico.org.uk

Yours sincerely

Information Governance Advisor (Disclosures) | Information Governance and Risk Management Team

IGDisclosures@britishcouncil.org 

https://www.britishcouncil.org/organisation/transparency/freedom-informa...