The application form

Young man holding an apple Before you apply, find out what form to use, which supporting documents to include and what financial and legal information you need.

Use the right form

For the following Actions use the E-form (PDF 1MB) to apply:

Action 1 - Youth for Europe
Action 3.1 - Co-operation with EU neighbours
Action 4.3 - Training and networking
Action 5.1 - Young people and decision-makers

Email your form to eform.yia@britishcouncil.org.

Remember to:

include a hard copy with a submission ID
submit your application before the deadline
include original signatures
attach a project timetable as a separate document hit the Send’ button on the E-form when you’ve completed it.

For the following Action use these Word documents

Action 2 - European Volunteer Service (EVS) Application form (Word 310KB)
Action 2 - EVS Expression of Interest EI form (Word 221KB)

Send your completed EI form as an attachment to YiA.EI@britishcouncil.org. Please put your organisation name and county where you are based in the email’s subject line.

Sending in your application

For all Actions you need to send in hard copies, which must be post-dated no later than the deadline date. Sending your print-out recorded delivery so that you have proof of postage; evidence that you have met the deadline. Include the project reference on your envelope for good measure (e.g. GB-XX-XX-2012-RX).

Supporting documents

If you forget to include any of the supporting documents the British Council will get in touch. After that you will have just two weeks to send them in. Miss that deadline and your application will unfortunately be rejected.

Proof of legal status

Group	What to send
Informal groups of young people	A copy of the Legal Representative’s Passport, CitizenCard or Driver’s License (the Legal Representative should be one of the group and aged between 18 and 30).
Organisations	A copy of your Certificate of Incorporation or your organisation’s entry in the register of Companies House, the Charity Commission or the Office of the Scottish Charity Register.
Organisations with charitable tax status	A copy of the HMRC letter confirming your tax status.
Unincorporated groups with no VAT or PAYE registration	A copy of your constitution.
Public bodies	Exempt.

Signed agreement

The Legal Representative should be named at the beginning of your application (Part A. Identification of promoter or Part II. Applicant) and should then sign the E-form (Part J –please tick and Part K) or Application form (Part VII and Part VIII).

Group	Legal Representative who can sign
Informal groups of young people	A member of the group, aged between 18 and 30 and specified in the E-form.
Organisations	A manager or person senior enough to commit your organisation to the obligations set out in your application and in any future grant agreement signed with the British Council.

Staying in touch

Please note, if we contact you we will correspond with the named contact not the Legal Representative.

Partner Promoter agreement

Your partners need to sign a 2012 partner form. You’ll find it on the E-form, but you must also submit the original hard copy.

First time applicants

Include the following in your application:

Audited accounts or three months’ bank statements
Profit and loss accounts, balance sheet and financial capacity form.

(This also applies to any organisation applying for €25,000 or more, including cumulatively across all applications submitted in 2012.)

Public bodies are exempt from these checks.

Bank details

If you are awarded a grant you will need to provide:

details of a business account
the account’s sort-code, bank account and International Bank Account Number (IBAN).

The account name should match the name given on the form in ‘Part II: Applicant’ or ‘Part A: Identification of promoter’.

National or European accreditation

You can’t apply to the British Council for Youth in Action funding if you already have accreditation for European Volunteer Service at European level from the Education, Audiovisual and Culture Executive Agency (EACEA). An organisation can only be accredited at national or European level, not both.