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Reporting

Reporting on Erasmus student and staff mobility

Deadlines

Please see below for details of the dates by which institutional coordinators must submit reports to the UK National Agency.

Electronic – to be submitted by Erasmus contact

Interim Report – study                                       16.01.2009

Interim Report – placement                                16.01.2009

Contracted period; to include all confirmed and provisional students/staff

Interim Report – teaching                                  20.03.2009

Interim Report – training                                   20.03.2009

Contracted period; to include all confirmed students/staff

Final Report – study                                          31.07.2009

Final Report - placement                                   31.07.2009

Contracted period; to include all confirmed students/staff

Final Report – teaching                                  31.07.2009

Final Report - training                                    31.07.2009

Contracted period; to include all confirmed students/staff

Paper – to be completed by individual

Student reports - study                                At end of Erasmus period but not later than 30.09.2009

Student reports - placement                        At end of Erasmus period but not later than 30.09.2009

Erasmus period abroad

Staff reports - teaching                                At end of Erasmus period but not later than 30.09.2009

Staff reports – training                                 At end of Erasmus period but not later than 30.09.2009

Erasmus period abroad

Paper – to be completed by Erasmus contact

Institution Report – on Erasmus activities     31.07.2009

Contracted period

Requirements for electronic and paper reports can be found in the Operational Handbook which can be downloaded from our funding page

IRIS

IRIS is an on-line database for student reports, developed and managed by our colleagues in Norway.The web site has clear explanations and instructions (in English) about the facilities offered and how to get at the database.The database already has a record of most Erasmus institutions. As a new user you will log in (contact us to obtain Norway's contact details); change your password; check and amend your institution's details in the database; set up records for your Erasmus students with a minimum of basic data (the web site tells you how). Your students can then add to or amend their own records, again on-line using a web form with tick boxes and pull-down menus and also spaces for text, until they are happy. When a student "closes" his/her report, you have access to it to agree that it is OK; the student alone has rights to edit it.

Please note that in addition to using IRIS, individual student reports (Annex 3 of 2007/08 Operational Handbook) are still a contractual requirement and we require a paper copy.