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Partnerships will be monitored and reviewed at regular intervals by British Council staff in country. For the duration of DelPHE funding all projects will be expected to share information, including case studies and project highlights. Project managers may be asked by the British Council to participate in interviews about project activities. The DelPHE annual reporting cycle runs from September to August. All projects are required to complete reporting requirements as listed below. It is the responsibility of the lead partner to collate and submit all required information on time to the appropriate BC overseas office. The lead partner must also confirm receipt of all project funds within two weeks of financial remittances sent by the BC. This is a mandatory financial audit requirement. Failure to complete reports and confirm receipt of funds within stated deadlines may lead to funding being withdrawn. Please refer to the project managers' calendar for an overview of annual reporting deadlines.
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A mid year financial expenditure statement with any supporting documents. |
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An annual activity and financial plan (Excel). The spreadsheet should outline project activities and expenditure for the subsequent reporting year (September to August). This document will be added to throughout the lifetime of the project and will form the basis for how we monitor and evaluate projects. |
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You can download an example(Excel) of a completed project activity and financial plan to illustrate the type of information and level of detail required. |
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An annual end of year report (MS Word). The report monitors project progress against objectives and enables quantitative and qualitative evidence to be collected. The lead partner will be responsible for completing and submitting reports to the local British Council office within agreed deadlines. Good progress against stated objectives will need to be made in order for funding for the subsequent years activity to be released. |
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A final end of project report must be completed when the project finishes. This focuses in more depth on outcomes and the longer-term impact of projects - asking for evidence of knowledge transfer; how project outputs will be practically applied for the wider benefit, and how the project has resulted in strengthened HEI capacity which is sustainable. |
To help you to provide evidence we will be asking you to share the following with us as your project progresses:
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Publicity: images, web blogs and web casts of project events as they happen. |
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Immediate feedback questionnaires for students attending new/ revised courses or people attending training courses (template available to download shortly). |
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Actual numbers of women attending courses and participating in projects. |
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Evidence of exchange of ideas and information such as through attendance at relevant regional conferences. |
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Additional funding secured. |
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